The Future of Security Management Starts with Guardium by Canticle Technologies
.png)
Security companies, facility management agencies, and housekeeping providers are constantly challenged with overseeing large, distributed, and shift-based workforces. Operational inefficiencies, manual processes, and compliance gaps have made outdated systems costly and unreliable. That’s why companies across India are turning to Guardium, the flagship ERP software from Canticle Technologies. Guardium is not just a digital tool—it's a complete, modular ecosystem that transforms how workforce-intensive industries manage their people, compliance, operations, and client deliverables.
Let’s explore each Guardium module in detail to understand how it redefines workforce automation and security operations.
1. Guard Facility Management Software (GFMS)
Hiring and onboarding in the security sector is often complex, requiring meticulous documentation, compliance with legal norms, and accuracy in capturing personal and employment data. The Guard Facility Management Software (GFMS) simplifies and automates every step.
What It Does:
GFMS is a comprehensive digital onboarding suite that enables companies to manage employee registration, document collection, verification, and final approval in a streamlined way.
Core Features:
Multistage Digital Registration: Capture extensive candidate information including Aadhaar, PAN, address, emergency contact, education, past employment, physical traits, and guarantor details.
Document Upload & Verification: Systematically collects all legal documents with inbuilt checks to ensure nothing is missing.
Regulation Compliance: Automatically generates statutory forms like Regulation 11, 12, and Form-1.
Auto-Issuance of Credentials: Once approved, the system generates official ID cards and appointment letters instantly.
Gunman Verification Support: For armed guards, it includes weapon detail registration and armory tracking.
This is not just a module; it’s a digital hiring framework designed specifically for large-scale manpower organizations.
2. Attendance and Leave Management Software
The backbone of any efficient workforce system is accurate attendance tracking. Guardium’s attendance management tool combines biometric precision, geo-validation, and real-time synchronization with payroll and HR.
What It Does:
This software is built for teams working in the field, on shifts, across various locations, ensuring complete accountability without manual oversight.
Core Features:
Face Recognition Punch-In: Uses AI-based face detection to verify identity and eliminate buddy punching.
Geo-Fencing and Location Validation: Guards can only punch in within their designated job site, avoiding false check-ins.
QR Code and Manual Entry Flexibility: Works for both tech-enabled sites and manual override in case of emergencies.
Shift and Roster Sync: Automatically maps employees to shifts, preventing under- or overstaffing.
Leave & Holiday Management: Employees can apply for casual, sick, or earned leaves directly through mobile. HR approves with a single click.
Auto Punch-Out: Automatically logs out employees after shift hours to prevent overtime abuse and data manipulation.
Real-time dashboards provide HR with insights into late arrivals, early exits, absenteeism, and more.
3. Payroll Processing Software
Manual payroll processes often lead to errors, delayed disbursements, and compliance issues. Guardium’s payroll engine automates complex salary calculations while staying aligned with statutory regulations.
What It Does:
It seamlessly pulls attendance data, applies payroll rules, and generates compliant salary sheets ready for disbursal or review.
Core Features:
Custom Salary Structures: Define pay groups based on site, shift, department, or role.
Automated Compliance: Deductions for EPF, ESI, LWF, PT, and TDS are pre-configured and calculated in real-time.
Variable Pay and Overtime: Incentives, bonuses, night shift allowances, and overtime hours are included automatically.
Loan and Advance Management: Integrates seamlessly with employee loan records and manages EMI deductions.
Full and Final Settlements: Automates exit processes, including gratuity, pending leaves, and notice pay.
Payslip Generation: Salary slips are generated with breakdowns and sent via mobile app, email, or even WhatsApp.
Direct Bank Transfers: Link with NEFT/RTGS banking systems to execute disbursals securely.
This is a mission-critical solution for companies dealing with 1000s of employees across branches, offering speed, transparency, and compliance.
4. Employee Self Service Portal (ESS)
Empowering your employees to access, track, and manage their own HR data reduces the dependency on HR teams and increases transparency.
What It Does:
The ESS Portal is an employee-facing platform that connects them directly to payroll, HR, and attendance services.
Core Features:
Punch-In from Mobile: Geo-tagged and time-stamped attendance from authorized locations.
Download Payslips & Form 16: No need to wait for HR — all documents are downloadable with a click.
Apply for Leave or Loans: Streamlined interfaces allow for quick submissions and approvals.
Track Reimbursement Claims: Submit, track, and view expense claims with updates.
Loan and Advance Overview: Review current balances, EMIs, and repayment status.
Profile and Document Access: Employees can update their details and access all their documentation.
This portal ensures your entire workforce stays connected and informed, even on remote sites.
5. Field Employee Live Location Tracking Software
When your operations depend on mobility and accountability, Guardium’s field tracking module offers precise, map-based visibility.
What It Does:
This tool allows supervisors and management to view, monitor, and verify every movement made by field employees.
Core Features:
Live Tracking on Map: View employee routes, current locations, and historical movement.
Geo-Fencing with Auto Check-Ins: Location validation ensures employees only mark attendance on-site.
QR Code Scan at Site: Adds another layer of verification before tasks are marked complete.
Task Logs and Media Uploads: Workers can upload images or videos for tasks, creating proof of work.
Distance Travelled Logs: Monitor kilometers covered daily for allowance or fuel reimbursements.
Emergency Button: Sends an SOS alert with exact location to designated managers.
From security patrols to housekeeping supervisors, this tool brings unmatched operational transparency.
6. Night Security Patrolling & Supervisor Site Tracking
Patrolling is one of the most manipulated areas in traditional security systems. Guardium introduces complete digital verification to eliminate falsified patrols.
What It Does:
Supervisors are required to check in at defined intervals with location-based validations and live reporting.
Core Features:
Scheduled Patrol Assignments: Assign shifts and patrol routes with geo-fencing.
OTP-Based Login for Supervisors: Adds security and audit trails.
Real-Time Proof Submission: Photo/video evidence with geo-stamps is uploaded directly from the site.
Client Notification Integration: Automated report or proof sent to client via WhatsApp.
Multi-Zone Configurations: Manage city-wide patrolling with zones, areas, and sites.
This module is critical for night operations where traditional checks often fail.
7. Billing and Invoicing Software
Inaccurate or late billing can hurt cash flow. Guardium’s integrated billing module ensures your invoicing is accurate, compliant, and automated.
What It Does:
It generates billing directly from your attendance and payroll data.
Core Features:
GST-Compliant Invoices: Auto-calculates GST, SAC/HSN codes, and tax breakup.
Recurring Billing: Automates monthly, weekly, or cycle-based invoices.
Multi-Site Billing Management: Generate invoices per site, client, or department.
Payment Tracking and Ledger: Monitors outstanding balances and reconciles incoming payments.
E-Invoice and E-Way Bill Filing: Complies with India's new digital invoicing norms.
Invoice Customization: Add client logos, payment terms, or special notes.
You can also integrate billing with payroll so that invoices reflect actual man-days or guard deployments.
8. Inventory Management Software
This module helps organizations maintain and track all physical assets issued to employees or branches.
What It Does:
It tracks everything from purchase to issue, return, damage, and vendor replacement.
Core Features:
Purchase Order Management: Create vendor-specific purchase orders with status tracking.
Stock Issuance Logs: Track what items were issued to which branch or employee.
Return and Replacement: Manage returns and repairs for damaged items.
Real-Time Stock Overview: See live inventory levels across multiple locations.
Vendor-Wise Reports: View procurement, returns, and payments by vendor.
Uniforms, biometric devices, and more can be managed without spreadsheet chaos.
Unified HRMS Experience
All Guardium modules operate within a centralized HRMS platform. That means every detail about your employees—from attendance to payroll to billing—is interconnected.
Unified Dashboard: View payroll, attendance, task status, and alerts in one place.
Multi-Branch Ready: Operate securely across cities with centralized control.
Audit Trails: Every action is logged for future reference and compliance.
Cloud or On-Premise: Choose deployment based on IT policies.
Ready to Automate, Optimize, and Scale?
Guardium is already transforming how India’s top security and manpower agencies operate. Whether you’re a local contractor or a national agency, Guardium provides:
Faster onboarding
Accurate attendance
Compliant payroll
Transparent invoicing
Real-time patrol and location tracking
📞 Call us: +91 92127 63762
📩 Email: vmahajan@canticleindia.in
🌐 Website: https://canticleindia.com
Guardium: The ERP built for the boots on the ground.
.png)
Comments
Post a Comment